From individual tuition to orchestras, Clipboard streamlines all of the administration and communication you need to run a great music program at your school. When Louis Armstrong famously said “Music is life itself”, he didn’t include “music administration”. Get back to helping students connect with the beauty of music by allowing Clipboard to handle the heavy lifting.
Seamlessly manage tangible and digital resources, like instruments, sheet music, and AV equipment. Easily track the availability and loan status of Inventory items, and scan an item’s barcode to jump straight to the right page. You can quickly loan items to students or staff - including generating an invoice for them to pay with their credit card - and, if an item comes back damaged, go ahead and click “New Maintenance” to issue an invoice for the repair work.
One of the biggest pains associated with managing music tuition is that students often aren’t allowed to miss the same academic lesson each week. Clipboard solves this by automatically generating “Rolling Schedules”, so that a student’s lesson time is on at a different time each week or fortnight. With built-in clash detection, Clipboard will also detect if a student, location (e.g. Music Room 2), or staff member is unavailable at a particular time. This extends to showing all music events in Clipboard on our Locations view, allowing you to visualise the usage of all of your facilities and click-and-drag events to make changes.
Increase child safety by having an accurate record of where students are at all times when participating in music, with Clipboard’s detailed attendance reporting capabilities. Your tutors and staff can easily mark attendance on their phones - including tracking Attendance Flags like ‘Arrived Late - Still Bill' or 'Absent School Event - Don’t Bill’ - and will even get a notification if they forget to mark the roll. Clipboard can then automatically email students or parents when an unexplained absence occurs to help you increase participation in your activities.
Bring your activities to life with Clipboard Activity Selection, allowing students and parents to browse a beautiful online store full of your custom-branded music activities. Streamline billing processes by allowing parents or students to conveniently pay by credit card for music lessons, rehearsals, and ensembles, with all billing for music tuition efficiently handled.
Staff, parents & students use Clipboard or one of our partner integrations to view a real-time personalised calendar of their rehearsals, music lessons and other extracurricular events. To help keep the community up to date with any changes, Clipboard sends push-notification to the relevant students and parents as soon as anything changes (for example, the Senior Orchestra this evening has been cancelled). Busy parents can also sync their children’s extracurricular schedule to their personal calendar app such as Google Calendar or Outlook.
Schools save up to $100K each year and multiple days of staff time each pay run using Clipboard Timesheets. Clipboard’s roster is automatically linked to Timesheets, allowing tutors and other music casuals to select the Sessions they’ve worked from a dropdown. Clipboard handles all pay calculation in accordance with relevant awards and allows staff to be paid on an hourly basis or - using our Pay Allowances feature - for tutors to be paid a lump sum per lesson.
David Mowat
Head of Music
Huntingtower School
Ari Farrar
Head of Music
Geelong Grammar School
Peter Yeates
Director of Technology Services
Somerville House
