Music tutors, visualise this very familiar scenario…
Your end of term or school holiday period is drawing to a close. You’re satisfied with your students’ efforts and are now thinking about preparing lesson schedules for next term.
But oh, wait … first, you need to update student academic timetable clashes, collect information on who will be away, when, and finalise your student list. Then you create your timetable, usually from scratch, incorporating all this information and any room changes. Only then can you upload your spreadsheet into Clipboard. Depending on the complexity of the scheduling, you will have already spent hours working on creating your timetable.
As a music tutor of 20 years working within music departments in both Queensland and New South Wales, this was a very familiar scene that played out for me four times every year, not to mention rearranging timetables through the term to accommodate new students. I knew there must be a better solution than this manual, time-consuming way of creating student timetables.
Introducing Clipboard’s Rotating Schedule, Version 2.0! It helps you minimise the time spent on administrative tasks and gives you a single place for music management. This feature automatically generates rotating schedules for students to avoid scheduling them at the same time each week or fortnight. It offers options to create sessions for individuals or groups, specify session requirements, and set weekly staff hours.
The magic really happens when you incorporate everything into your timetabling:
- when students and staff are unavailable for lessons,
- when students are away from school due to pre-explained absences,
- when there are public or school holidays.
Rotating Schedules will also highlight and avoid scheduling sessions for staff or students when other sessions involving the same person have already been scheduled. Once you are happy with the session rotation, you can notify staff, students, and parents immediately. Any time you need to make changes to the schedule during term time, all relevant staff, students and parents can be notified of the changes too.
These are the game-changing impacts of Rotating Schedules! This novel way of scheduling your students’ music lessons turns your hours-long manual spreadsheet or paper-based timetabling into a minutes-long workflow.
I wish I’d had this when I was working in the music department!
If you want to learn more about Rotating Schedules in Clipboard, click here to book a demo.
