Frensham Schools

Frensham Schools was known for its vibrant extracurricular scene, but managing a 24/7 boarding environment with a large number of activities on any given day was a constant challenge. Lucy Dalleywater, the Director of Activities, was tired of juggling multiple systems and a lack of transparency that left staff guessing where students were at any given time.

A Fresh Start with Activity Management and Scheduling

Instead of using separate, individual systems for each activity, Clipboard brought everything together. Whether it was sports, arts, or the Jamison character education program, all activities are now scheduled in one centralised system. Staff can easily see what’s happening across the board, making planning and communication effortless. Lucy reported that parents have loved the oversight they have into their child's schedule, making communication and coordination of other commitments a breaze.

Real-Time Tracking That Keeps Students Safe

For a boarding school like Frensham, knowing where students are around the clock is crucial. With Clipboard’s real-time tracking, teachers can quickly check attendance with a few taps on their phone. This instant visibility ensures every student is safe and accounted for, a key aspect of Frensham’s duty of care.

Streamlined Activity Selection and Reporting

Before Clipboard, each teacher had their own method for managing activities, resulting in scattered data and extra paperwork. Now, with Clipboard’s activity selection module, all enrollment information is unified and easily accessible. Staff can sign up students for events, export data to Excel, and gain a complete picture of participation without the usual hassle.

Risk Management and Compliance Made Simple

Safety is a top priority at Frensham Schools. Clipboard’s integration with Comply Space means that health and safety details, like injury reports and medical management plans are always up to date. This seamless connection has proven invaluable in managing risks and ensuring external coaches have the critical information they need to care for students effectively. Lucy even cites a particular incident where the staff member was able to safely manage the situation by accessing the relevant medical information instantly via Clipboard for that particular student avoiding a potentially dangerous scenario.

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The Impact? Total Oversight Of All Activities, Better Communication With Parents And a Safer Enviroment.

The improvements were nearly immediate. By centralizing activity management and reducing manual processes, Frensham Schools has achieved a greater level of transparency and efficiency. Parents were quick to embrace the change, with 95% signing up and praising the clear, user-friendly system. Staff now enjoy reduced paperwork and real-time insights, ultimately boosting the overall quality of student care.

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“Clipboard has completely transformed how we manage our extracurricular activities. It brings everything together in one place, making our processes more transparent and our duty of care more effective.”

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Frensham Schools’ story shows that the right technology can make all the difference. With Clipboard, they’ve built an environment where student safety, efficient activity management, and holistic care go hand in hand.

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